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Company Picnic

Make your pavilion easy to find and festive to boot with a rainbow of imprinted balloons.

Want an unusual theme for your picnic? What about a luau? Our Lulu of a luau theme is packed with great ideas. For some fabulous luau decorations and favors check out our PartyStore.

There are a lot of reasons to have a company picnic.

  • They build company morale.
  • They show appreciation for employees and their efforts.
  • They show commitment to employees and their families.
  • They strengthen teamwork.

But the Number 1 reason to have a company picnic is to have fun!

Of course, having all that fun requires hard work but if you follow a few simple suggestions your picnic will be worth the effort.

Get Organized

Start with a notebook divided into sections for Budget, Location, Raffle Items, Party Favors, Food and Beverages, Invitations, Activities, and Entertainment. For even the smallest picnic you'll have to answer questions in each of these areas and the notebook helps you keep everything you need in one place.

Start with your budget. The company will give you limited dollars to spend and that budget will dictate most of your decisions. Next figure out how many people will attend. For company picnics we usually figure 80% of the people invited will show. Multiply that number by 2 and a half to account for spouses and kids and you should have a number to work with that makes sense.

Some companies augment their budget by charging employees a small fee for the event. Sounds gauche but if you have it at an amusement park or a water park it could be warranted and it will help prevent people inviting the extended families and all their friends.

Pick a location

Try to find a reserved spot for your group. Who wants to police other groups and compete over ball fields or horseshoe pits? Make sure you have enough room for your group. It's a picnic so people will want room to move and kids will want to explore and run all over. Try to find a spot that offers alternatives for activities. You'll probably want a ball field and pits for sure but you'll also find places that have hiking trails or paddleboats. Of course you'll need a pavilion just in case it rains.

Many companies pick amusement parks and they can be a blast. It is hard to get the group all together though and you won't have much in the way of group activities. These parks are probably a better solution for larger companies that would be hard pressed to find a park setting large enough for thousands of people.

Invitations, Agendas, Raffles, and Food

Try to send your invitations out at least 30 days before the event. Summertime is busy for everyone so get on people's calendar as soon as possible. Company picnics are fun, so use an invitation that screams celebration. Party411's Creations for You will provide custom invitations with your company logo. Another great option is a personalized candy bar wrapper used as an invitation. Your employees will save the wrapper and eat the candyand they certainly won't forget the invite! Ask for an RSVP. It will help with your planning.

Prepare an agenda for the day so people know where to be. You don't want to cook food all day so let people know you are serving from 3-5 and the softball game is at 2, and the raffle at 6, etc. into one great theme for your picnic!

Raffles are a great way to spark interest in the picnic. Many of our clients ask for donations from other companies. It takes time to solicit raffle prizes and it should be the job of a committee not a single person! Try to have one great grand prize. It creates excitement and of course you can't win if you're not present at the picnic. Another great thing about raffles is they force everyone to get together for at least part of the day. Picnics tend to spread out and it's nice to have everyone in a central place

See also:

  • http://studio-didier.com

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